Southern England Youth training Winter 2023 EP137

Event Registration Form

Event Description

Friends are invited to register for intensive ruhi book study, at the Baha'i Training Centre: 45 Ploughley Rd, Lower Arncott, Bicester OX25 1NY, UK

Arrivals for all books on 27th December 6pm, the following Ruhi Books will be offered:

Ruhi Book 1 'Reflections on the Life of the Spirit' - takes 4 days finishing 31st December
Ruhi Book 2 'Arising to Serve' - takes 6 days finshing on 2nd January
Ruhi Book 4 'The Twin Manifestations' - takes 7 days finishing on 3rd January
Ruhi Book 6 'Teaching the Cause' - takes 7 days finishing on 3rd January


If you are joining as a family, please use the 'add person' tab to register altogether.

The Baha'i Training Centre runs at the National Assembly Subsidised rate of £25 per person per day. This includes board and 3 meals. If you are unemployed, a youth, a student or not boarding at the centre this rate is reduced to £15 per day as a further concession. Payment should never be an obstacle to your participation, therefore you are being given the option to pay some or all of your cost either using this system or in-person at the Training Centre. There are also payment bundles available for families. To see these, or if you have any questions around payment, please contact Nora, Reuben or Gita or use the email below.


* REGISTRATION WILL CLOSE ON 18 December 2023 *


Volunteers will also need to register and will be asked to cover a reduced costs.

For arrivals after 10pm, please contact the BTC host Manijeh on: 07561 709872.



REGISTRATION

Please note that it is important that you read and understand the Participants' Agreement for attending this event. You will be asked to indicate that you have read the agreement and that all members of your party accept the agreement before your registration can be accepted.

Please complete this form to register for the event. You can add additional people to your booking by clicking the "Add Person" tab. You can add up to 7 people to your booking. Please ensure the booking is fully completed for each person in your group.

Fields with a red star ( *) are mandatory questions. The form will not be accepted unless all mandatory questions have been answered.

Please Fill In Your Personal Details

Please provide your first name *

Please provide your last name *

What is your gender? (This is asked only to assist with accommodation allocation.)
*

Please provide your age
*

IMPORTANT: If the age of this participant is under 18 then you will need to complete a Parental Consent Form.
The form will be shown below this registration form.

Is this young person attending the event WITHOUT their parent?

You have answered YES. You will be need to fill in a Guardianship Form.
which will be shown below after the Parental Consent Form

Please provide your email address *

Please re-enter your email address *

Do you have any dietary needs? (Please give details)

Do you have any medical needs or conditions that you feel the organisers should be aware of? (Please give details)

Event Attendance

Please select from the list below the ruhi book you are registering for:

You are helping with the catering?

You are either: a student, unemployed, under 18 or not boarding?

Amount to pay

This will show amount to pay for your registration

Total Amount to pay

This will show the total to pay for all members in your party

Declaration

I confirm that the details supplied are true.

I understand that my registration is not complete or confirmed until payment has been made.

I agree to reading and adhering to the Participants' Agreement as published.

If you are bringing children, please complete the Parental Consent Form (available online as part of this registration) for each child.

If your children are attending the event without you then you will also be asked to complete a Guardianship Form (also available as part of this registration). To find out more about unaccompanied children please go to Unaccompanied Children

I confirm that I have read and understand the GDPR data Compliance statement below.

PLEASE TICK HERE TO AGREE TO THE ABOVE.

Clear Form

Parental Consent Form

Please check, amend & complete all fields in yellow

Name of the administrative body:Name of the Representative:
Children’s Class / Youth Group: Event:
Venue: Dates From & Until:
Full Name of Young Person:
Date of Birth of Young Person:
Home Address of Young Person:
My Telephone number (Landline & Mobile):
My contact mobile number at the Event:
My Email:
I advise you that the above child has the following medical condition(s) (e.g. asthma, hay fever, food allergy):
Please give details of any medication your child is currently taking or may need to take:
What else will the organisers and those caring for your child need to know about your child's needs in relation to their well being for the duration of the event? This includes any special dietary requirements, behavioural, social or caring needs that might impact on your child or others, or require additional support. If yes, please give details; if none please write NONE
In an emergency, please contact the person below if you cannot get hold of me
Name:Telephone:

PARENTAL CONSENT (PLEASE READ CAREFULLY & SIGN BELOW):

  • I am the legal parent / guardian of this young person
  • I consent to the above young person regularly attending the group and participating in the activities organised by and under the auspices of the above-named Bahá'í administrative body; its representative named above has explained to me the nature and scope of the activities the young person may be engaged in
  • I agree that you may exercise my parental responsibility for the duration of the group as you may consider reasonably necessary
  • I authorise you to seek medical attention for my child as you deem necessary in case of emergency or concern
  • I have been made aware that from time to time, additional teachers may conduct the group, and that these will always have obtained clearance to work with young people
  • I consent to details of the group, including the name of my child, being kept confidentially in the Bahá’í records.

PLEASE NOTE: Parents/guardians are entirely responsible for their child(ren)’s well-being at all times as tutors and the organisers will NOT be checking on their safety outside the formal group/class times.

Please put a tick in the box if you have any objection to photographs and videos of your child(ren) being used in publicity materials

Parents/guardians: You can choose to sign the form now using the electronic signature box below, or you can download the form and sign it as usual then post it/email it to the school registrar.

Signature of Parent / Guardian: Date:
Please print your name:

Temporary Guardianship Form

For an unaccompanied young person (under 18 years old attending without a parent or legal guardian)
One form per young person

Instructions for the Parent filling in this form
Please fill in the parts of the form below highlghted in yellow.
Please also provide an email address for the person who will act as a temporary guardian for your child at the event.
When you have completed the form and pressed Submit the person nominated as guardian will receive an email asking them to complete their parts of the form.
If they are not able to act as guardian they have the option of redirecting the form to a different person via another email address.
If you do not know the email address or do not have anyone who could act as guardian then you can opt to send the form to the event registrar.
Do not forget to sign the form before pressing submit.

Please check, amend & complete all fields in yellow

Full Name of Young Person:
Date of Birth of Young Person:Event:

This Section is to be filled in by Parent / Legal Guardian

Name of Parent:
Home Address of Parent:
My Telephone number (Landline & Mobile):

In the event that my child has to leave the event early, I agree to my child being sent to the home of:

Name:
Address:
Phone Number:
Relationship to child:

I have informed the aforementioned responsible adult of this possibility. I also agree to the Temporary Guardian nominated below to be responsible for my child as outlined below:

Please provide email address of Temporary Guardian:
The Temporary Guardian will be sent an email asking them to complete the Temporary Guardian parts of the form.
If you do not know the email address of the Guardian or do not know who to appoint as a Guardian then please click on Use Registrar Email and the form will be sent to the registrar when you press Submit.
Signature of Parent / Guardian: Date:
If you need to assign this to a different guardian please provide an email address for them here, then press the Reassign button:
Name:
Address:
Telephone number (Landline & Mobile):

I agree to be responsible for the young person named above. I also agree to:
• Ensure that this young person understands and follows the event curfew,
• Ensure he or she attends the sessions for which s/he is registered,
• Ensure that he or she does not leave the event without me,
• Be aware of the medical and dietary needs of the young person,
• Be aware of the Code of Conduct of the event, and
• Be accommodated with or near the young person as appropriate. I am:
• Over 25 years old,
• Not attending the event as a member of the Logistics Committee or a teacher, *
• Not acting as guardian for a young person from another family,
• Acting as guardian for no more than three young people of the same family, and
• The same gender as the young person
*There are occasions when an exception to this may need to be made. This should only happen if the person
serving in such a capacity who wants to act as a guardian at the same time has confirmed in advance with the
organisers that the duties as organiser will not prevent him or her from being an effective guardian.

Signature of Temporary Guardian: Date:

If you would prefer to sign the Guardian form offline then you can download the completed form to your device,
print it and then the parent and the nominated guardian must both sign it and post it or email it to the registrar.

Please Fill In Personal Details for Additional Person 1

Please provide your first name *

Please provide your last name *

What is your gender? (This is asked only to assist with accommodation allocation.) *

Please provide your age
*

IMPORTANT: If the age of this participant is under 18 then you will need to complete a Parental Consent Form.
The form will be shown below this registration form.

Is this young person attending the event WITHOUT their parent?

You have answered YES. You will be need to fill in a Guardianship Form.
which will be shown below after the Parental Consent Form

Do you have any dietary needs? (Please give details)

Do you have any medical needs or conditions that you feel the organisers should be aware of? (Please give details)

Event Attendance

Please select from the list below the ruhi book you are registering for:

You are helping with the catering?

You are either: a student, unemployed, under 18 or not boarding?

Other Information

Would you like to participate in a different Ruhi book, if so please specify?

Amount to pay

This the amount to pay for this party member.

Parental Consent Form

Please check, amend & complete all fields in yellow

Name of the administrative body:Name of the Representative:
Children’s Class / Youth Group: Event:
Venue: Dates From & Until:
Full Name of Young Person:
Date of Birth of Young Person:
Home Address of Young Person:
My Telephone number (Landline & Mobile):
My contact mobile number at the Event:
My Email:
I advise you that the above child has the following medical condition(s) (e.g. asthma, hay fever, food allergy):
Please give details of any medication your child is currently taking or may need to take:
What else will the organisers and those caring for your child need to know about your child's needs in relation to their well being for the duration of the event? This includes any special dietary requirements, behavioural, social or caring needs that might impact on your child or others, or require additional support. If yes, please give details; if none please write NONE
In an emergency, please contact the person below if you cannot get hold of me
Name:Telephone:

PARENTAL CONSENT (PLEASE READ CAREFULLY & SIGN BELOW):

  • I am the legal parent / guardian of this young person
  • I consent to the above young person regularly attending the group and participating in the activities organised by and under the auspices of the above-named Bahá'í administrative body; its representative named above has explained to me the nature and scope of the activities the young person may be engaged in
  • I agree that you may exercise my parental responsibility for the duration of the group as you may consider reasonably necessary
  • I authorise you to seek medical attention for my child as you deem necessary in case of emergency or concern
  • I have been made aware that from time to time, additional teachers may conduct the group, and that these will always have obtained clearance to work with young people
  • I consent to details of the group, including the name of my child, being kept confidentially in the Bahá’í records.

PLEASE NOTE: Parents/guardians are entirely responsible for their child(ren)’s well-being at all times as tutors and the organisers will NOT be checking on their safety outside the formal group/class times.

Please put a tick in the box if you have any objection to photographs and videos of your child(ren) being used in publicity materials

Parents/guardians: You can choose to sign the form now using the electronic signature box below, or you can download the form and sign it as usual then post it/email it to the school registrar.

Signature of Parent / Guardian: Date:
Please print your name:

Temporary Guardianship Form

For an unaccompanied young person (under 18 years old attending without a parent or legal guardian)
One form per young person

Instructions for the Parent filling in this form
Please fill in the parts of the form below highlghted in yellow.
Please also provide an email address for the person who will act as a temporary guardian for your child at the event.
When you have completed the form and pressed Submit the person nominated as guardian will receive an email asking them to complete their parts of the form.
If they are not able to act as guardian they have the option of redirecting the form to a different person via another email address.
If you do not know the email address or do not have anyone who could act as guardian then you can opt to send the form to the event registrar.
Do not forget to sign the form before pressing submit.

Please check, amend & complete all fields in yellow

Full Name of Young Person:
Date of Birth of Young Person:Event:

This Section is to be filled in by Parent / Legal Guardian

Name of Parent:
Home Address of Parent:
My Telephone number (Landline & Mobile):

In the event that my child has to leave the event early, I agree to my child being sent to the home of:

Name:
Address:
Phone Number:
Relationship to child:

I have informed the aforementioned responsible adult of this possibility. I also agree to the Temporary Guardian nominated below to be responsible for my child as outlined below:

Please provide email address of Temporary Guardian:
The Temporary Guardian will be sent an email asking them to complete the Temporary Guardian parts of the form.
If you do not know the email address of the Guardian or do not know who to appoint as a Guardian then please click on Use Registrar Email and the form will be sent to the registrar when you press Submit.
Signature of Parent / Guardian: Date:
If you need to assign this to a different guardian please provide an email address for them here, then press the Reassign button:
Name:
Address:
Telephone number (Landline & Mobile):

I agree to be responsible for the young person named above. I also agree to:
• Ensure that this young person understands and follows the event curfew,
• Ensure he or she attends the sessions for which s/he is registered,
• Ensure that he or she does not leave the event without me,
• Be aware of the medical and dietary needs of the young person,
• Be aware of the Code of Conduct of the event, and
• Be accommodated with or near the young person as appropriate. I am:
• Over 25 years old,
• Not attending the event as a member of the Logistics Committee or a teacher, *
• Not acting as guardian for a young person from another family,
• Acting as guardian for no more than three young people of the same family, and
• The same gender as the young person
*There are occasions when an exception to this may need to be made. This should only happen if the person
serving in such a capacity who wants to act as a guardian at the same time has confirmed in advance with the
organisers that the duties as organiser will not prevent him or her from being an effective guardian.

Signature of Temporary Guardian: Date:

If you would prefer to sign the Guardian form offline then you can download the completed form to your device,
print it and then the parent and the nominated guardian must both sign it and post it or email it to the registrar.

Please Fill In Personal Details for Additional Person 2

Please provide your first name *

Please provide your last name *

What is your gender? (This is asked only to assist with accommodation allocation.) *

Please provide your age
*

IMPORTANT: If the age of this participant is under 18 then you will need to complete a Parental Consent Form.
The form will be shown below this registration form.

Is this young person attending the event WITHOUT their parent?

You have answered YES. You will be need to fill in a Guardianship Form.
which will be shown below after the Parental Consent Form

Do you have any dietary needs? (Please give details)

Do you have any medical needs or conditions that you feel the organisers should be aware of? (Please give details)

Event Attendance

Please select from the list below the ruhi book you are registering for:

You are helping with the catering?

You are either: a student, unemployed, under 18 or not boarding?

Other Information

Would you like to participate in a different Ruhi book, if so please specify?

Amount to pay

This the amount to pay for this party member.

Parental Consent Form

Please check, amend & complete all fields in yellow

Name of the administrative body:Name of the Representative:
Children’s Class / Youth Group: Event:
Venue: Dates From & Until:
Full Name of Young Person:
Date of Birth of Young Person:
Home Address of Young Person:
My Telephone number (Landline & Mobile):
My contact mobile number at the Event:
My Email:
I advise you that the above child has the following medical condition(s) (e.g. asthma, hay fever, food allergy):
Please give details of any medication your child is currently taking or may need to take:
What else will the organisers and those caring for your child need to know about your child's needs in relation to their well being for the duration of the event? This includes any special dietary requirements, behavioural, social or caring needs that might impact on your child or others, or require additional support. If yes, please give details; if none please write NONE
In an emergency, please contact the person below if you cannot get hold of me
Name:Telephone:

PARENTAL CONSENT (PLEASE READ CAREFULLY & SIGN BELOW):

  • I am the legal parent / guardian of this young person
  • I consent to the above young person regularly attending the group and participating in the activities organised by and under the auspices of the above-named Bahá'í administrative body; its representative named above has explained to me the nature and scope of the activities the young person may be engaged in
  • I agree that you may exercise my parental responsibility for the duration of the group as you may consider reasonably necessary
  • I authorise you to seek medical attention for my child as you deem necessary in case of emergency or concern
  • I have been made aware that from time to time, additional teachers may conduct the group, and that these will always have obtained clearance to work with young people
  • I consent to details of the group, including the name of my child, being kept confidentially in the Bahá’í records.

PLEASE NOTE: Parents/guardians are entirely responsible for their child(ren)’s well-being at all times as tutors and the organisers will NOT be checking on their safety outside the formal group/class times.

Please put a tick in the box if you have any objection to photographs and videos of your child(ren) being used in publicity materials

Parents/guardians: You can choose to sign the form now using the electronic signature box below, or you can download the form and sign it as usual then post it/email it to the school registrar.

Signature of Parent / Guardian: Date:
Please print your name:

Temporary Guardianship Form

For an unaccompanied young person (under 18 years old attending without a parent or legal guardian)
One form per young person

Instructions for the Parent filling in this form
Please fill in the parts of the form below highlghted in yellow.
Please also provide an email address for the person who will act as a temporary guardian for your child at the event.
When you have completed the form and pressed Submit the person nominated as guardian will receive an email asking them to complete their parts of the form.
If they are not able to act as guardian they have the option of redirecting the form to a different person via another email address.
If you do not know the email address or do not have anyone who could act as guardian then you can opt to send the form to the event registrar.
Do not forget to sign the form before pressing submit.

Please check, amend & complete all fields in yellow

Full Name of Young Person:
Date of Birth of Young Person:Event:

This Section is to be filled in by Parent / Legal Guardian

Name of Parent:
Home Address of Parent:
My Telephone number (Landline & Mobile):

In the event that my child has to leave the event early, I agree to my child being sent to the home of:

Name:
Address:
Phone Number:
Relationship to child:

I have informed the aforementioned responsible adult of this possibility. I also agree to the Temporary Guardian nominated below to be responsible for my child as outlined below:

Please provide email address of Temporary Guardian:
The Temporary Guardian will be sent an email asking them to complete the Temporary Guardian parts of the form.
If you do not know the email address of the Guardian or do not know who to appoint as a Guardian then please click on Use Registrar Email and the form will be sent to the registrar when you press Submit.
Signature of Parent / Guardian: Date:
If you need to assign this to a different guardian please provide an email address for them here, then press the Reassign button:
Name:
Address:
Telephone number (Landline & Mobile):

I agree to be responsible for the young person named above. I also agree to:
• Ensure that this young person understands and follows the event curfew,
• Ensure he or she attends the sessions for which s/he is registered,
• Ensure that he or she does not leave the event without me,
• Be aware of the medical and dietary needs of the young person,
• Be aware of the Code of Conduct of the event, and
• Be accommodated with or near the young person as appropriate. I am:
• Over 25 years old,
• Not attending the event as a member of the Logistics Committee or a teacher, *
• Not acting as guardian for a young person from another family,
• Acting as guardian for no more than three young people of the same family, and
• The same gender as the young person
*There are occasions when an exception to this may need to be made. This should only happen if the person
serving in such a capacity who wants to act as a guardian at the same time has confirmed in advance with the
organisers that the duties as organiser will not prevent him or her from being an effective guardian.

Signature of Temporary Guardian: Date:

If you would prefer to sign the Guardian form offline then you can download the completed form to your device,
print it and then the parent and the nominated guardian must both sign it and post it or email it to the registrar.

Please Fill In Personal Details for Additional Person 3

Please provide your first name *

Please provide your last name *

What is your gender? (This is asked only to assist with accommodation allocation.) *

Please provide your age
*

IMPORTANT: If the age of this participant is under 18 then you will need to complete a Parental Consent Form.
The form will be shown below this registration form.

Is this young person attending the event WITHOUT their parent?

You have answered YES. You will be need to fill in a Guardianship Form.
which will be shown below after the Parental Consent Form

Do you have any dietary needs? (Please give details)

Do you have any medical needs or conditions that you feel the organisers should be aware of? (Please give details)

Event Attendance

Please select from the list below the ruhi book you are registering for:

You are helping with the catering?

You are either: a student, unemployed, under 18 or not boarding?

Other Information

Would you like to participate in a different Ruhi book, if so please specify?

Amount to pay

This the amount to pay for this party member.

Parental Consent Form

Please check, amend & complete all fields in yellow

Name of the administrative body:Name of the Representative:
Children’s Class / Youth Group: Event:
Venue: Dates From & Until:
Full Name of Young Person:
Date of Birth of Young Person:
Home Address of Young Person:
My Telephone number (Landline & Mobile):
My contact mobile number at the Event:
My Email:
I advise you that the above child has the following medical condition(s) (e.g. asthma, hay fever, food allergy):
Please give details of any medication your child is currently taking or may need to take:
What else will the organisers and those caring for your child need to know about your child's needs in relation to their well being for the duration of the event? This includes any special dietary requirements, behavioural, social or caring needs that might impact on your child or others, or require additional support. If yes, please give details; if none please write NONE
In an emergency, please contact the person below if you cannot get hold of me
Name:Telephone:

PARENTAL CONSENT (PLEASE READ CAREFULLY & SIGN BELOW):

  • I am the legal parent / guardian of this young person
  • I consent to the above young person regularly attending the group and participating in the activities organised by and under the auspices of the above-named Bahá'í administrative body; its representative named above has explained to me the nature and scope of the activities the young person may be engaged in
  • I agree that you may exercise my parental responsibility for the duration of the group as you may consider reasonably necessary
  • I authorise you to seek medical attention for my child as you deem necessary in case of emergency or concern
  • I have been made aware that from time to time, additional teachers may conduct the group, and that these will always have obtained clearance to work with young people
  • I consent to details of the group, including the name of my child, being kept confidentially in the Bahá’í records.

PLEASE NOTE: Parents/guardians are entirely responsible for their child(ren)’s well-being at all times as tutors and the organisers will NOT be checking on their safety outside the formal group/class times.

Please put a tick in the box if you have any objection to photographs and videos of your child(ren) being used in publicity materials

Parents/guardians: You can choose to sign the form now using the electronic signature box below, or you can download the form and sign it as usual then post it/email it to the school registrar.

Signature of Parent / Guardian: Date:
Please print your name:

Temporary Guardianship Form

For an unaccompanied young person (under 18 years old attending without a parent or legal guardian)
One form per young person

Instructions for the Parent filling in this form
Please fill in the parts of the form below highlghted in yellow.
Please also provide an email address for the person who will act as a temporary guardian for your child at the event.
When you have completed the form and pressed Submit the person nominated as guardian will receive an email asking them to complete their parts of the form.
If they are not able to act as guardian they have the option of redirecting the form to a different person via another email address.
If you do not know the email address or do not have anyone who could act as guardian then you can opt to send the form to the event registrar.
Do not forget to sign the form before pressing submit.

Please check, amend & complete all fields in yellow

Full Name of Young Person:
Date of Birth of Young Person:Event:

This Section is to be filled in by Parent / Legal Guardian

Name of Parent:
Home Address of Parent:
My Telephone number (Landline & Mobile):

In the event that my child has to leave the event early, I agree to my child being sent to the home of:

Name:
Address:
Phone Number:
Relationship to child:

I have informed the aforementioned responsible adult of this possibility. I also agree to the Temporary Guardian nominated below to be responsible for my child as outlined below:

Please provide email address of Temporary Guardian:
The Temporary Guardian will be sent an email asking them to complete the Temporary Guardian parts of the form.
If you do not know the email address of the Guardian or do not know who to appoint as a Guardian then please click on Use Registrar Email and the form will be sent to the registrar when you press Submit.
Signature of Parent / Guardian: Date:
If you need to assign this to a different guardian please provide an email address for them here, then press the Reassign button:
Name:
Address:
Telephone number (Landline & Mobile):

I agree to be responsible for the young person named above. I also agree to:
• Ensure that this young person understands and follows the event curfew,
• Ensure he or she attends the sessions for which s/he is registered,
• Ensure that he or she does not leave the event without me,
• Be aware of the medical and dietary needs of the young person,
• Be aware of the Code of Conduct of the event, and
• Be accommodated with or near the young person as appropriate. I am:
• Over 25 years old,
• Not attending the event as a member of the Logistics Committee or a teacher, *
• Not acting as guardian for a young person from another family,
• Acting as guardian for no more than three young people of the same family, and
• The same gender as the young person
*There are occasions when an exception to this may need to be made. This should only happen if the person
serving in such a capacity who wants to act as a guardian at the same time has confirmed in advance with the
organisers that the duties as organiser will not prevent him or her from being an effective guardian.

Signature of Temporary Guardian: Date:

If you would prefer to sign the Guardian form offline then you can download the completed form to your device,
print it and then the parent and the nominated guardian must both sign it and post it or email it to the registrar.

Please Fill In Personal Details for Additional Person 4

Please provide your first name *

Please provide your last name *

What is your gender? (This is asked only to assist with accommodation allocation.) *

Please provide your age
*

IMPORTANT: If the age of this participant is under 18 then you will need to complete a Parental Consent Form.
The form will be shown below this registration form.

Is this young person attending the event WITHOUT their parent?

You have answered YES. You will be need to fill in a Guardianship Form.
which will be shown below after the Parental Consent Form

Do you have any dietary needs? (Please give details)

Do you have any medical needs or conditions that you feel the organisers should be aware of? (Please give details)

Event Attendance

Please select from the list below the ruhi book you are registering for:

You are helping with the catering?

You are either: a student, unemployed, under 18 or not boarding?

Other Information

Would you like to participate in a different Ruhi book, if so please specify?

Amount to pay

This the amount to pay for this party member.

Parental Consent Form

Please check, amend & complete all fields in yellow

Name of the administrative body:Name of the Representative:
Children’s Class / Youth Group: Event:
Venue: Dates From & Until:
Full Name of Young Person:
Date of Birth of Young Person:
Home Address of Young Person:
My Telephone number (Landline & Mobile):
My contact mobile number at the Event:
My Email:
I advise you that the above child has the following medical condition(s) (e.g. asthma, hay fever, food allergy):
Please give details of any medication your child is currently taking or may need to take:
What else will the organisers and those caring for your child need to know about your child's needs in relation to their well being for the duration of the event? This includes any special dietary requirements, behavioural, social or caring needs that might impact on your child or others, or require additional support. If yes, please give details; if none please write NONE
In an emergency, please contact the person below if you cannot get hold of me
Name:Telephone:

PARENTAL CONSENT (PLEASE READ CAREFULLY & SIGN BELOW):

  • I am the legal parent / guardian of this young person
  • I consent to the above young person regularly attending the group and participating in the activities organised by and under the auspices of the above-named Bahá'í administrative body; its representative named above has explained to me the nature and scope of the activities the young person may be engaged in
  • I agree that you may exercise my parental responsibility for the duration of the group as you may consider reasonably necessary
  • I authorise you to seek medical attention for my child as you deem necessary in case of emergency or concern
  • I have been made aware that from time to time, additional teachers may conduct the group, and that these will always have obtained clearance to work with young people
  • I consent to details of the group, including the name of my child, being kept confidentially in the Bahá’í records.

PLEASE NOTE: Parents/guardians are entirely responsible for their child(ren)’s well-being at all times as tutors and the organisers will NOT be checking on their safety outside the formal group/class times.

Please put a tick in the box if you have any objection to photographs and videos of your child(ren) being used in publicity materials

Parents/guardians: You can choose to sign the form now using the electronic signature box below, or you can download the form and sign it as usual then post it/email it to the school registrar.

Signature of Parent / Guardian: Date:
Please print your name:

Temporary Guardianship Form

For an unaccompanied young person (under 18 years old attending without a parent or legal guardian)
One form per young person

Instructions for the Parent filling in this form
Please fill in the parts of the form below highlghted in yellow.
Please also provide an email address for the person who will act as a temporary guardian for your child at the event.
When you have completed the form and pressed Submit the person nominated as guardian will receive an email asking them to complete their parts of the form.
If they are not able to act as guardian they have the option of redirecting the form to a different person via another email address.
If you do not know the email address or do not have anyone who could act as guardian then you can opt to send the form to the event registrar.
Do not forget to sign the form before pressing submit.

Please check, amend & complete all fields in yellow

Full Name of Young Person:
Date of Birth of Young Person:Event:

This Section is to be filled in by Parent / Legal Guardian

Name of Parent:
Home Address of Parent:
My Telephone number (Landline & Mobile):

In the event that my child has to leave the event early, I agree to my child being sent to the home of:

Name:
Address:
Phone Number:
Relationship to child:

I have informed the aforementioned responsible adult of this possibility. I also agree to the Temporary Guardian nominated below to be responsible for my child as outlined below:

Please provide email address of Temporary Guardian:
The Temporary Guardian will be sent an email asking them to complete the Temporary Guardian parts of the form.
If you do not know the email address of the Guardian or do not know who to appoint as a Guardian then please click on Use Registrar Email and the form will be sent to the registrar when you press Submit.
Signature of Parent / Guardian: Date:
If you need to assign this to a different guardian please provide an email address for them here, then press the Reassign button:
Name:
Address:
Telephone number (Landline & Mobile):

I agree to be responsible for the young person named above. I also agree to:
• Ensure that this young person understands and follows the event curfew,
• Ensure he or she attends the sessions for which s/he is registered,
• Ensure that he or she does not leave the event without me,
• Be aware of the medical and dietary needs of the young person,
• Be aware of the Code of Conduct of the event, and
• Be accommodated with or near the young person as appropriate. I am:
• Over 25 years old,
• Not attending the event as a member of the Logistics Committee or a teacher, *
• Not acting as guardian for a young person from another family,
• Acting as guardian for no more than three young people of the same family, and
• The same gender as the young person
*There are occasions when an exception to this may need to be made. This should only happen if the person
serving in such a capacity who wants to act as a guardian at the same time has confirmed in advance with the
organisers that the duties as organiser will not prevent him or her from being an effective guardian.

Signature of Temporary Guardian: Date:

If you would prefer to sign the Guardian form offline then you can download the completed form to your device,
print it and then the parent and the nominated guardian must both sign it and post it or email it to the registrar.

Please Fill In Personal Details for Additional Person 5

Please provide your first name *

Please provide your last name *

What is your gender? (This is asked only to assist with accommodation allocation.) *

Please provide your age
*

IMPORTANT: If the age of this participant is under 18 then you will need to complete a Parental Consent Form.
The form will be shown below this registration form.

Is this young person attending the event WITHOUT their parent?

You have answered YES. You will be need to fill in a Guardianship Form.
which will be shown below after the Parental Consent Form

Do you have any dietary needs? (Please give details)

Do you have any medical needs or conditions that you feel the organisers should be aware of? (Please give details)

Event Attendance

Please select from the list below the ruhi book you are registering for:

You are helping with the catering?

You are either: a student, unemployed, under 18 or not boarding?

Other Information

Would you like to participate in a different Ruhi book, if so please specify?

Amount to pay

This the amount to pay for this party member.

Parental Consent Form

Please check, amend & complete all fields in yellow

Name of the administrative body:Name of the Representative:
Children’s Class / Youth Group: Event:
Venue: Dates From & Until:
Full Name of Young Person:
Date of Birth of Young Person:
Home Address of Young Person:
My Telephone number (Landline & Mobile):
My contact mobile number at the Event:
My Email:
I advise you that the above child has the following medical condition(s) (e.g. asthma, hay fever, food allergy):
Please give details of any medication your child is currently taking or may need to take:
What else will the organisers and those caring for your child need to know about your child's needs in relation to their well being for the duration of the event? This includes any special dietary requirements, behavioural, social or caring needs that might impact on your child or others, or require additional support. If yes, please give details; if none please write NONE
In an emergency, please contact the person below if you cannot get hold of me
Name:Telephone:

PARENTAL CONSENT (PLEASE READ CAREFULLY & SIGN BELOW):

  • I am the legal parent / guardian of this young person
  • I consent to the above young person regularly attending the group and participating in the activities organised by and under the auspices of the above-named Bahá'í administrative body; its representative named above has explained to me the nature and scope of the activities the young person may be engaged in
  • I agree that you may exercise my parental responsibility for the duration of the group as you may consider reasonably necessary
  • I authorise you to seek medical attention for my child as you deem necessary in case of emergency or concern
  • I have been made aware that from time to time, additional teachers may conduct the group, and that these will always have obtained clearance to work with young people
  • I consent to details of the group, including the name of my child, being kept confidentially in the Bahá’í records.

PLEASE NOTE: Parents/guardians are entirely responsible for their child(ren)’s well-being at all times as tutors and the organisers will NOT be checking on their safety outside the formal group/class times.

Please put a tick in the box if you have any objection to photographs and videos of your child(ren) being used in publicity materials

Parents/guardians: You can choose to sign the form now using the electronic signature box below, or you can download the form and sign it as usual then post it/email it to the school registrar.

Signature of Parent / Guardian: Date:
Please print your name:

Temporary Guardianship Form

For an unaccompanied young person (under 18 years old attending without a parent or legal guardian)
One form per young person

Instructions for the Parent filling in this form
Please fill in the parts of the form below highlghted in yellow.
Please also provide an email address for the person who will act as a temporary guardian for your child at the event.
When you have completed the form and pressed Submit the person nominated as guardian will receive an email asking them to complete their parts of the form.
If they are not able to act as guardian they have the option of redirecting the form to a different person via another email address.
If you do not know the email address or do not have anyone who could act as guardian then you can opt to send the form to the event registrar.
Do not forget to sign the form before pressing submit.

Please check, amend & complete all fields in yellow

Full Name of Young Person:
Date of Birth of Young Person:Event:

This Section is to be filled in by Parent / Legal Guardian

Name of Parent:
Home Address of Parent:
My Telephone number (Landline & Mobile):

In the event that my child has to leave the event early, I agree to my child being sent to the home of:

Name:
Address:
Phone Number:
Relationship to child:

I have informed the aforementioned responsible adult of this possibility. I also agree to the Temporary Guardian nominated below to be responsible for my child as outlined below:

Please provide email address of Temporary Guardian:
The Temporary Guardian will be sent an email asking them to complete the Temporary Guardian parts of the form.
If you do not know the email address of the Guardian or do not know who to appoint as a Guardian then please click on Use Registrar Email and the form will be sent to the registrar when you press Submit.
Signature of Parent / Guardian: Date:
If you need to assign this to a different guardian please provide an email address for them here, then press the Reassign button:
Name:
Address:
Telephone number (Landline & Mobile):

I agree to be responsible for the young person named above. I also agree to:
• Ensure that this young person understands and follows the event curfew,
• Ensure he or she attends the sessions for which s/he is registered,
• Ensure that he or she does not leave the event without me,
• Be aware of the medical and dietary needs of the young person,
• Be aware of the Code of Conduct of the event, and
• Be accommodated with or near the young person as appropriate. I am:
• Over 25 years old,
• Not attending the event as a member of the Logistics Committee or a teacher, *
• Not acting as guardian for a young person from another family,
• Acting as guardian for no more than three young people of the same family, and
• The same gender as the young person
*There are occasions when an exception to this may need to be made. This should only happen if the person
serving in such a capacity who wants to act as a guardian at the same time has confirmed in advance with the
organisers that the duties as organiser will not prevent him or her from being an effective guardian.

Signature of Temporary Guardian: Date:

If you would prefer to sign the Guardian form offline then you can download the completed form to your device,
print it and then the parent and the nominated guardian must both sign it and post it or email it to the registrar.

Please Fill In Personal Details for Additional Person 6

Please provide your first name *

Please provide your last name *

What is your gender? (This is asked only to assist with accommodation allocation.) *

Please provide your age
*

IMPORTANT: If the age of this participant is under 18 then you will need to complete a Parental Consent Form.
The form will be shown below this registration form.

Is this young person attending the event WITHOUT their parent?

You have answered YES. You will be need to fill in a Guardianship Form.
which will be shown below after the Parental Consent Form

Do you have any dietary needs? (Please give details)

Do you have any medical needs or conditions that you feel the organisers should be aware of? (Please give details)

Event Attendance

Please select from the list below the ruhi book you are registering for:

You are helping with the catering?

You are either: a student, unemployed, under 18 or not boarding?

Other Information

Would you like to participate in a different Ruhi book, if so please specify?

Amount to pay

This the amount to pay for this party member.

Parental Consent Form

Please check, amend & complete all fields in yellow

Name of the administrative body:Name of the Representative:
Children’s Class / Youth Group: Event:
Venue: Dates From & Until:
Full Name of Young Person:
Date of Birth of Young Person:
Home Address of Young Person:
My Telephone number (Landline & Mobile):
My contact mobile number at the Event:
My Email:
I advise you that the above child has the following medical condition(s) (e.g. asthma, hay fever, food allergy):
Please give details of any medication your child is currently taking or may need to take:
What else will the organisers and those caring for your child need to know about your child's needs in relation to their well being for the duration of the event? This includes any special dietary requirements, behavioural, social or caring needs that might impact on your child or others, or require additional support. If yes, please give details; if none please write NONE
In an emergency, please contact the person below if you cannot get hold of me
Name:Telephone:

PARENTAL CONSENT (PLEASE READ CAREFULLY & SIGN BELOW):

  • I am the legal parent / guardian of this young person
  • I consent to the above young person regularly attending the group and participating in the activities organised by and under the auspices of the above-named Bahá'í administrative body; its representative named above has explained to me the nature and scope of the activities the young person may be engaged in
  • I agree that you may exercise my parental responsibility for the duration of the group as you may consider reasonably necessary
  • I authorise you to seek medical attention for my child as you deem necessary in case of emergency or concern
  • I have been made aware that from time to time, additional teachers may conduct the group, and that these will always have obtained clearance to work with young people
  • I consent to details of the group, including the name of my child, being kept confidentially in the Bahá’í records.

PLEASE NOTE: Parents/guardians are entirely responsible for their child(ren)’s well-being at all times as tutors and the organisers will NOT be checking on their safety outside the formal group/class times.

Please put a tick in the box if you have any objection to photographs and videos of your child(ren) being used in publicity materials

Parents/guardians: You can choose to sign the form now using the electronic signature box below, or you can download the form and sign it as usual then post it/email it to the school registrar.

Signature of Parent / Guardian: Date:
Please print your name:

Temporary Guardianship Form

For an unaccompanied young person (under 18 years old attending without a parent or legal guardian)
One form per young person

Instructions for the Parent filling in this form
Please fill in the parts of the form below highlghted in yellow.
Please also provide an email address for the person who will act as a temporary guardian for your child at the event.
When you have completed the form and pressed Submit the person nominated as guardian will receive an email asking them to complete their parts of the form.
If they are not able to act as guardian they have the option of redirecting the form to a different person via another email address.
If you do not know the email address or do not have anyone who could act as guardian then you can opt to send the form to the event registrar.
Do not forget to sign the form before pressing submit.

Please check, amend & complete all fields in yellow

Full Name of Young Person:
Date of Birth of Young Person:Event:

This Section is to be filled in by Parent / Legal Guardian

Name of Parent:
Home Address of Parent:
My Telephone number (Landline & Mobile):

In the event that my child has to leave the event early, I agree to my child being sent to the home of:

Name:
Address:
Phone Number:
Relationship to child:

I have informed the aforementioned responsible adult of this possibility. I also agree to the Temporary Guardian nominated below to be responsible for my child as outlined below:

Please provide email address of Temporary Guardian:
The Temporary Guardian will be sent an email asking them to complete the Temporary Guardian parts of the form.
If you do not know the email address of the Guardian or do not know who to appoint as a Guardian then please click on Use Registrar Email and the form will be sent to the registrar when you press Submit.
Signature of Parent / Guardian: Date:
If you need to assign this to a different guardian please provide an email address for them here, then press the Reassign button:
Name:
Address:
Telephone number (Landline & Mobile):

I agree to be responsible for the young person named above. I also agree to:
• Ensure that this young person understands and follows the event curfew,
• Ensure he or she attends the sessions for which s/he is registered,
• Ensure that he or she does not leave the event without me,
• Be aware of the medical and dietary needs of the young person,
• Be aware of the Code of Conduct of the event, and
• Be accommodated with or near the young person as appropriate. I am:
• Over 25 years old,
• Not attending the event as a member of the Logistics Committee or a teacher, *
• Not acting as guardian for a young person from another family,
• Acting as guardian for no more than three young people of the same family, and
• The same gender as the young person
*There are occasions when an exception to this may need to be made. This should only happen if the person
serving in such a capacity who wants to act as a guardian at the same time has confirmed in advance with the
organisers that the duties as organiser will not prevent him or her from being an effective guardian.

Signature of Temporary Guardian: Date:

If you would prefer to sign the Guardian form offline then you can download the completed form to your device,
print it and then the parent and the nominated guardian must both sign it and post it or email it to the registrar.

Please Fill In Personal Details for Additional Person 7

Please provide your first name *

Please provide your last name *

What is your gender? (This is asked only to assist with accommodation allocation.) *

Please provide your age
*

IMPORTANT: If the age of this participant is under 18 then you will need to complete a Parental Consent Form.
The form will be shown below this registration form.

Is this young person attending the event WITHOUT their parent?

You have answered YES. You will be need to fill in a Guardianship Form.
which will be shown below after the Parental Consent Form

Do you have any dietary needs? (Please give details)

Do you have any medical needs or conditions that you feel the organisers should be aware of? (Please give details)

Event Attendance

Please select from the list below the ruhi book you are registering for:

You are helping with the catering?

You are either: a student, unemployed, under 18 or not boarding?

Other Information

Would you like to participate in a different Ruhi book, if so please specify?

Amount to pay

This the amount to pay for this party member.

Parental Consent Form

Please check, amend & complete all fields in yellow

Name of the administrative body:Name of the Representative:
Children’s Class / Youth Group: Event:
Venue: Dates From & Until:
Full Name of Young Person:
Date of Birth of Young Person:
Home Address of Young Person:
My Telephone number (Landline & Mobile):
My contact mobile number at the Event:
My Email:
I advise you that the above child has the following medical condition(s) (e.g. asthma, hay fever, food allergy):
Please give details of any medication your child is currently taking or may need to take:
What else will the organisers and those caring for your child need to know about your child's needs in relation to their well being for the duration of the event? This includes any special dietary requirements, behavioural, social or caring needs that might impact on your child or others, or require additional support. If yes, please give details; if none please write NONE
In an emergency, please contact the person below if you cannot get hold of me
Name:Telephone:

PARENTAL CONSENT (PLEASE READ CAREFULLY & SIGN BELOW):

  • I am the legal parent / guardian of this young person
  • I consent to the above young person regularly attending the group and participating in the activities organised by and under the auspices of the above-named Bahá'í administrative body; its representative named above has explained to me the nature and scope of the activities the young person may be engaged in
  • I agree that you may exercise my parental responsibility for the duration of the group as you may consider reasonably necessary
  • I authorise you to seek medical attention for my child as you deem necessary in case of emergency or concern
  • I have been made aware that from time to time, additional teachers may conduct the group, and that these will always have obtained clearance to work with young people
  • I consent to details of the group, including the name of my child, being kept confidentially in the Bahá’í records.

PLEASE NOTE: Parents/guardians are entirely responsible for their child(ren)’s well-being at all times as tutors and the organisers will NOT be checking on their safety outside the formal group/class times.

Please put a tick in the box if you have any objection to photographs and videos of your child(ren) being used in publicity materials

Parents/guardians: You can choose to sign the form now using the electronic signature box below, or you can download the form and sign it as usual then post it/email it to the school registrar.

Signature of Parent / Guardian: Date:
Please print your name:

Temporary Guardianship Form

For an unaccompanied young person (under 18 years old attending without a parent or legal guardian)
One form per young person

Instructions for the Parent filling in this form
Please fill in the parts of the form below highlghted in yellow.
Please also provide an email address for the person who will act as a temporary guardian for your child at the event.
When you have completed the form and pressed Submit the person nominated as guardian will receive an email asking them to complete their parts of the form.
If they are not able to act as guardian they have the option of redirecting the form to a different person via another email address.
If you do not know the email address or do not have anyone who could act as guardian then you can opt to send the form to the event registrar.
Do not forget to sign the form before pressing submit.

Please check, amend & complete all fields in yellow

Full Name of Young Person:
Date of Birth of Young Person:Event:

This Section is to be filled in by Parent / Legal Guardian

Name of Parent:
Home Address of Parent:
My Telephone number (Landline & Mobile):

In the event that my child has to leave the event early, I agree to my child being sent to the home of:

Name:
Address:
Phone Number:
Relationship to child:

I have informed the aforementioned responsible adult of this possibility. I also agree to the Temporary Guardian nominated below to be responsible for my child as outlined below:

Please provide email address of Temporary Guardian:
The Temporary Guardian will be sent an email asking them to complete the Temporary Guardian parts of the form.
If you do not know the email address of the Guardian or do not know who to appoint as a Guardian then please click on Use Registrar Email and the form will be sent to the registrar when you press Submit.
Signature of Parent / Guardian: Date:
If you need to assign this to a different guardian please provide an email address for them here, then press the Reassign button:
Name:
Address:
Telephone number (Landline & Mobile):

I agree to be responsible for the young person named above. I also agree to:
• Ensure that this young person understands and follows the event curfew,
• Ensure he or she attends the sessions for which s/he is registered,
• Ensure that he or she does not leave the event without me,
• Be aware of the medical and dietary needs of the young person,
• Be aware of the Code of Conduct of the event, and
• Be accommodated with or near the young person as appropriate. I am:
• Over 25 years old,
• Not attending the event as a member of the Logistics Committee or a teacher, *
• Not acting as guardian for a young person from another family,
• Acting as guardian for no more than three young people of the same family, and
• The same gender as the young person
*There are occasions when an exception to this may need to be made. This should only happen if the person
serving in such a capacity who wants to act as a guardian at the same time has confirmed in advance with the
organisers that the duties as organiser will not prevent him or her from being an effective guardian.

Signature of Temporary Guardian: Date:

If you would prefer to sign the Guardian form offline then you can download the completed form to your device,
print it and then the parent and the nominated guardian must both sign it and post it or email it to the registrar.

 

Please make sure you have added all the people in your family or group that you wanted to register before submitting this form.

On pressing Submit you will be directed to enter your payment card information and complete the payment,


REGISTRARS

Gita Kataria-Meshki

Registrar Email

Winter2023trainingSouth@bahaievents.org.uk

DATA COMPLIANCE

We are required to collect the personal information of all attendees to our events for a number of legitimate reasons. In addition, in delivering children and youth sessions the names and age ranges will need to be processed for the suitable teachers to deliver the courses. Where medical information is provided it is freely done so by the attendee on the understanding that the information is kept confidential and will be used to protect the attendee's vital interests and may be used for the purposes of preventative or occupational medicine by a health professional.

The full data compliance statement can be found at
https://www.bahaievents.org.uk/wp/data-protection/